Draft Minutes of Ulley Parish Council Annual General Meeting - 27th July 2022

Minutes of the Meeting of Ulley Parish Council

held at the Village Hall, Ulley at 7.00 pm on 27th July 2022

Members: Cllrs: R Robson (Chairman), S Hubbard, C Myers & P Smith

Apologies: None

In attendance: Sarah Whitaker (Clerk)

4 members of the public

A public session of 30 minutes was held prior to the formal Council meeting, in accordance with Section 3 of the Council’s Standing Orders.

1. Water Safety – Andy Lee (RMBC). Following 2 tragic drownings last summer many different services and teams have been working together to try and prevent people swimming. A number of restrictions have been put in place and enforcement carried out. The number of swimmers has reduced significantly.

60/22 To receive and approve any apologies for absence

Resolved: There were no apologies for absence

61/22 To note any declarations of interest on items to be discussed at this meeting

There were no declarations of interest.

62/22 To consider any matters to be excluded from the public

Resolved: Attachment D of Agenda Item 8(d) will not be displayed due to personal information contained.

63/22 To approve and sign the minutes of the Parish Council meeting held on 25th May 2022.

Resolved: The minutes of the meeting be approved as a true record.

64/22 To receive written applications and to co-opt a candidate to fill the existing vacancy for a Parish Councillor

No applications had been received.

65/22 To receive a report from the Millennium Trust

1. Activities. Now Covid restrictions are minimal, lot of activities planned; social evenings, race night, Brass Band concert, Halloween & Christmas Parties
2. Village Hall Hire Fees. Fees will be reviewed - information on Electricity price increases will be requested from the Clerk.

66/22 - To receive an update from the Parish Plan Steering Committee (PPSC)

1. Parish Plan. An open meeting was held to discuss the Parish Plan. A summary report highlighting the key issues was developed and lead partners identified. Once this has been reviewed by the PPSC it will be circulated and reviewed every 6 months.

67/22 To consider any issues arising from the management of the Play Area

1. Inspection report. The recent inspection report was graded as Moderate risk. A visual inspection has been carried out by 2 Councilors and the bark has been raked underneath the swing.

Resolved: To monitor the situation over the next month.

b) Park Plan Consultation. The quote was supplied to Funding providers as part of the applications for funding - await confirmation of funding.

c) FCC Communities Foundation Bid. Funding provider requires confirmation from UPC that they agree to sign the funding agreement and complete the financial processes.

Resolved: Clerk to confirm that there is no financial liability on UPC, if this is the case, Clerk to agree to sign the funding agreement and complete the financial processes.

d) Query from Parishioner. The park plan is not at the final stage yet, they are just proposals until grants are secured.

Resolved: To respond to parishioner, their comments have been noted and will be taken into consideration when the final plan is reviewed.

69/22 To receive an update for repairs to the War Memorial

Liaison with the war memorial trust is ongoing to secure grant funding. Additional Funding has been applied for from the Ward budget – await responses.

70/22 To consider loft insulation at the Village Hall

The Millennium Trust are in the process of collating information and quotations.

71/22 To receive an update on the Parish Plan

Please see item 66/22 above for update.

72/22 To receive an update on speeding and highways matters

1. Speed Surveys – these will be carried out by RMBC at either end of the village, however, we do not know yet when this will be
2. Road Markings – no update
3. Footpath Resurfacing – To be discussed on the next Walkabout with Ward Councillors.

Resolved: Clerk to organise a Walkabout with Ward Councillors

73/22 To receive an update on Wilding Developments

No update – await response from Kevin Burke

74/22 To consider matters relating to the Royal Oak

1. Community Asset. Application to make the Royal Oak was successful, it will remain a community asset until 17 May 2027.
2. Field. The Clerk has written a letter to the brewery asking them to maintain the field and boundary wall. No response received, however there has been some changes in hierarchy.

Resolved: Clerk to re-send the letter.

75/22 To consider any Planning Applications received since the last meeting

1. Revised Plans for 1 Turnshaw Road – No further Comments
2. 23 Main Street – Tree Work – No Comments

76/22 To receive a financial update to 30th June, including Bank Reconciliation and Payments for Authorisation

Resolved: The following items were authorised for payment:

Balance – Current £6,130.75 Reserve - £3,629.40

77/22 To consider a review of policies, including:

1. Grievance & Disciplinary Policy
2. Sickness & Absence Policy
3. Home Working Policy
4. Pensions Policy

Resolved: Agreed.

78/22 To consider any general correspondence received, including:

1. White Rose Update – No update
2. Multi Agency Meeting – see update in public session
3. CAP Meeting – An arrest was made following information shared in the meeting

79/22 To consider any agenda items and arrangements for the next Meeting of the parish council to be held on 28th September 2022.

Resolved: The following agenda items will be added to the next meeting;

• Solar Panels
• Footpaths & Rights of Way

The meeting was closed at 8.55pm.

Signed …………………………(Chairman). Date: 28th September 2022